Payroll services in Greece
Accurate payroll, controlled before payday.
Outsourced payroll for employers that need confidential processing, clear cut-offs and coordinated Greek submissions. Each run moves from approved employee changes to a reviewable gross-to-net result, employee outputs and a complete payroll file.
Who it is for
For employers whose payroll has outgrown an informal process.
The service fits companies that want one documented monthly run across HR inputs, payroll calculation, accounting, employee documents and statutory handoffs.
Changes arrive through scattered messages
New hires, leave, bonuses and departures are not captured through one approved input before payroll is calculated.
Management cannot review the run
There is no variance report, clear payroll preview or time to challenge unusual net pay before the file is final.
Systems are handled separately
Payroll, ERGANI II, e-EFKA/APD, withholding data and the accounting journal depend on manual, undocumented handoffs.
Employees receive inconsistent answers
Payslips, corrections and payroll questions do not have a confidential owner or a traceable resolution path.
Scope
What the recurring payroll service includes.
Scope is confirmed against employment categories, collective arrangements, benefits, work-time rules and system obligations. The client remains the employer and approves all employment and payment decisions.
Included in the agreed recurring service
Employee master-data control
Maintenance of approved payroll data for joiners, leavers, compensation, benefits and other agreed employee attributes.
Gross-to-net calculation
Monthly or agreed-frequency calculation of earnings, deductions, taxes and employee and employer contributions based on approved inputs.
Payroll review
Pre-final payroll register and period-on-period exception review for management approval before release.
Employee and finance outputs
Payslips, payroll register, accounting journal and agreed bank-payment file or payment schedule.
Agreed employment-system submissions
Preparation and submission or coordination of in-scope ERGANI II events and applicable e-EFKA/APD reporting.
Payroll tax handoff
Reconciled payroll information for withholding-tax returns, annual earnings files and accounting, with submission ownership documented.
Deliverables
Outputs for employees, management and accounting.
The payroll calendar works backwards from payday and statutory deadlines. Inputs received after the agreed cut-off follow a documented correction or off-cycle process.
| Cadence | Deliverable | |
|---|---|---|
| At onboarding | Payroll controls and parallel-run plan | Employee-data checklist, access matrix, cut-off calendar, opening reconciliation and test-run approach. |
| Every pay run | Payroll preview | Gross-to-net register, change summary, exceptions and approval request before finalisation. |
| Every pay run | Final payroll package | Approved register, individual payslips, payment file or schedule and payroll journal. |
| Per obligation | Submission evidence | Agreed ERGANI II and e-EFKA/APD outputs, receipts and items requiring employer action. |
| Year-end | Annual payroll support file | Reconciled annual earnings data and agreed certificates or reporting files. |
Working process
A payroll run with a real approval point.
No payroll is treated as final merely because the calculation completed. The process separates input, calculation, review, approval and release.
- 01
Collect approved changes
Your authorised contact submits joiners, leavers, compensation, time, leave and one-off items through the agreed template by cut-off.
- 02
Calculate and validate
We process gross-to-net, run reasonableness and period-on-period checks, and resolve missing or contradictory inputs.
- 03
Review and approve
Management receives the payroll preview and exceptions. Final outputs are produced only after the named approver confirms the run.
- 04
Deliver and file
Payslips and finance outputs are distributed securely; agreed statutory submissions and the tax/accounting handoffs are completed and evidenced.
Greek systems
Greek labour, insurance and tax systems in the workflow.
Requirements depend on employer activity, employee category and the rules in force. We document which events we submit, which inputs the employer owns and when specialist employment advice is needed.
Digital Work Card coverage and operational duties can change by sector and implementation phase. Applicability is verified against the employer’s current activity rather than assumed from a generic checklist.
ERGANI II
In-scope employment events, working-time information and other employer submissions are coordinated from approved HR inputs.
Digital Work Card
Where the regime applies, payroll inputs are reconciled with the employer’s approved working-time and card process; the employer remains responsible for actual time capture.
Official Digital Work Card informatione-EFKA and APD
Applicable social-insurance reporting is prepared from the approved payroll and submitted or coordinated under the agreed authorisation.
Official e-EFKA employer servicesAADE payroll withholding
Payroll tax data is reconciled and handed into the applicable withholding-tax and annual earnings-reporting process.
Accounting and bank outputs
The final approved run produces a traceable payroll journal and, where agreed, a bank-compatible payment file for release by authorised management.
FAQs
Before we begin.
- What information do you need before each payroll?
- Typically: approved joiners and leavers, compensation changes, variable pay, time and leave data, benefits, absences and any one-off instruction. The exact template and cut-off are agreed at onboarding, with one authorised client contact.
- Can you handle a hire or termination during the month?
- Yes, provided the decision and required information reach us within the agreed filing and processing window. Urgent or retroactive events are assessed immediately, but we will not file incomplete or unapproved employment data.
- Who approves the final payroll and pays employees?
- A named person in your company approves the preview and releases the bank payment. We calculate, validate and produce the agreed payment output; we do not approve management decisions or control company funds.
- Does the Digital Work Card apply to us?
- Applicability depends on the employer’s activity and the rules and implementation phase in force. We verify the current position during onboarding and define the boundary between your time-capture process and our payroll reconciliation.
- Will you answer employee payroll questions?
- Yes, through an agreed confidential channel for questions about payslips and calculations. HR decisions, contractual interpretation and employment disputes remain with your authorised HR lead or legal adviser.
Book a payroll scoping call
Plan a payroll handover without disrupting employees.
Tell us your headcount, pay frequency, employment categories, current systems and next pay date. We will map the inputs, authorisations and parallel-run steps needed for a safe transition.